Control Spending, Ensure Compliance
Say goodbye to manual tracking, slow approvals, lost documents, and maintaining multiple spreadsheets and paper forms. Use DevonWay Purchasing to create, manage, and control your Approved Suppliers List (ASL), Purchase Requisitions (PR), Requests for Information (RFIs), Requests for Quote/Proposal (RFQ/RFP), and materials and services Purchase Orders (POs). Use configurable workflows to automate processing of supplier invoice approvals for payment, ensure correct account numbers are applied to each purchase, and automatically match orders and invoicing for payment authorization.
Prevent employees from ordering before the correct approvals are in place and from buying from unlisted vendors. DevonWay Purchasing’s configurable workflows ensure that purchases comply with regulations and policies, such as: (1) Selected suppliers are approved and active in the Approved Suppliers List (ASL). (2) Materials or services to be purchased are budgeted. (3) Technical reviews are completed and specifications provided to vendors when necessary. (4) Approvals are obtained as defined by company policies and standards.
Improve oversight and reduce costs
Automated notifications, trending, and ad hoc reports (that business users create without IT) provide oversight and insight into how materials and services funds are spent, and can be summarized by quality level, requestor, vendor, material, service, and much more. With this powerful reporting capability, users can easily detect opportunities for savings, such as combining multiple orders into fewer bulk purchases.
Integrate with your existing systems, such as your financial/accounting system, and other DevonWay modules, such as Inventory, Work Management, and Personnel, to gain additional reporting and oversight. Track overall process time for purchase completion from one source of record. DevonWay Purchasing is available hosted in the cloud or on-premise.