Verdantix, an independent UK-based research and consulting firm with expertise in environmental, health, safety, quality, and operational excellence technologies, recently stated that “DevonWay Offers a Robust Control of Work Offering For High-Risk Regulated Industries,” in their Buyer’s Guide: Control of Work Software Applications published June 24, 2021.
In this blog post, we’ll explain how DevonWay software products support Control of Work.
What is Control of Work software?
Organizations use control-of-work software to avoid accidents and incidents, ensure contractor safety, improve real-time risk management, manage risks for safe operations, and boost worker productivity by increasing hands-on-tool time.
In their report, Verdantix identifies four core functional areas for control-of-work software: (1) Creating, approving, and managing permits for a wide range of tasks, (2) Undertaking Job Hazard Analysis or risk assessments, (3) Ensuring relevant equipment is properly isolated before work begins, and (4) Efficient handover of tasks during shift changes. The Verdantix report confirms that DevonWay software meets all of these, including Job Hazard Analysis (JHA), Permit to Work (PTW), Lock Out Tag Out (LOTO), and Shift Management.
Control of Work software aids successful completion of each work task without accident or injury to people, damage to equipment, or unapproved release of materials to the environment. DevonWay defines Control of Work as having these five functional areas:
- Work task definition and screening
- Work task detailed planning and resource identification
- Risk assessment, permits, and scheduling
- Task execution and oversight
- Post work review, feedback, closure, and archive
The first four correspond to Verdantix's functional areas. We include the fifth because it's important for continuous improvement.
DevonWay Products Support Best Practices for Safe, Effective, and Comprehensive Control of Work
Work Task Definition and Screening
DevonWay Mobile Work Packages is the foundation for the Control of Work and includes the ability to put in place a completely electronic, paperless, and mobile work-task process. With Mobile Work Packages, you can create work requests, manage work order tasks for periodic/recurring maintenance activities, and create emergent or corrective maintenance tasks when needed. Emergent tasks are screened to ensure the deficiency is clearly defined and understood.
Work Task Detailed Planning and Resource Identification
The goal of work task planning is to ensure that work activities are safely and successfully completed. You create work packages that include task documentation – such as procedures, drawings, forms, and references. These documents are managed and controlled in DevonWay Document Management so that work packages always contain correct and up-to-date document revisions. For tasks that require replacement parts, you can use DevonWay Inventory to allocate and reserve those parts to the work task to ensure their availability at the time of task execution. As part of the work task planning process, you also identify and document which field or craft resources are needed.
Risk Assessment, Permits, and Scheduling
Not all work tasks present the same risks. Risk assessment, also called Job Hazard Analysis (JHA), is the formal process for identifying work-task risks so you can take appropriate measures to minimize the consequences and probability of adverse events. Once the assessed risk is known, you use work permits to manage and mitigate those risks. Permits are initiated prior to task execution to ensure adequate barriers or measures are in place to reduce the potential for unintended consequences when performing a task. Tasks are evaluated, sequenced, and scheduled for execution to avoid potential conflicts between multiple tasks on the same equipment or systems.
Task Execution and Oversight
In many cases, workers can be assigned tasks only if they have required training and qualifications to perform that work. Supervisors and workers conduct pre-job briefs immediately before the start of work tasks to ensure that personnel performing work understand the job scope and potential hazards. Many tasks require the use of calibrated Measurement and Test Equipment (M&TE), and workers document which calibrated test instruments they used in the mobile work package.
Required permits such as Lock Out Tag Out, Chemical, Confined Space, Open Flame, Radiation Work, etc., must be executed and documented to support task execution. In the field, workers use Mobile Work Package procedures, drawings, and other documents provided on a tablet device to perform and document completion of their work tasks. Supervisors and Managers use DevonWay Inspections to document job site inspections and Mobile Observations to ensure workers are meeting job performance expectations.
Post Work Review, Feedback, Closure, and Archive
After work is completed, including documentation of work performed, workers can provide feedback or suggestions for task improvement, lessons learned, and operating experiences to apply to future work tasks. Supervisors review completed work package documents to ensure proper task completion and documentation. Completed work tasks are electronically sent to records archiving. Work task deficiencies can be entered into DevonWay Corrective and Preventive Actions for follow up.
Talk to an Expert
We’d love to hear from you! If you have questions about Control of Work or would like to learn more about DevonWay Control of Work solutions, please contact us.
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